Website Bard College

Bard College seeks a Grants Coordinator. The Grants Coordinator reports to the Director of Finance and Grants for the Center for Civic Engagement, Director of Post Award Management office and works with the office staff along with grant-funded program managers. The incumbent provides support to develop Bard’s institutional capacity to implement sponsored programs within a robust control environment and in compliance with donor regulations.

The Grants Coordinator has expert knowledge of USG donor requirements such as GAAP, 2CFR 200, FAR, IFRS and extensive grant management experience in higher education. The ideal candidate is familiar with the global education concept and possesses hands-on experience with grants implemented internationally.

This is a full-time, exempt, 12 month per year position. The successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation and religion.

Bard College’s main campus is in Annandale-on-Hudson, NY with 1900 undergraduate students; the campus also features multiple graduate programs.  The 1000 acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, the Hessel Museum of Art, as well as the home of the Bard Prison Initiative, the largest college degree granting prison education program in the U.S.  The Bard Network also includes several Bard High School Early Colleges across the country as well as five international campuses and partnerships.  The Bard Network is complex and demonstrates Bard’s priorities well in addition to the College’s emphasis on civic engagement.

Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focussed on rethinking who can and should be included in this kind of education.


Essential Duties:

  • Arrange financial post-award activities for sponsored projects.
  • Provide support to program teams in preparing award proposals and drafting sub-awards and contracts.
  • Maintain communication with partners, sub-awardees, and contractors to ensure timely receipt of required reports and documentation in accordance with donor regulations and the terms and conditions of multiple awards.
  • Review and communicate award expiration dates, altered timeframes, milestones, and major changes in budgets to appropriate staff (Program, Finance, etc.)
  • Communicate professionally and in a timely fashion with donors and partners to ensure effective grant management and advancement of program implementation.
  • Update and implement policies and procedures to ensure compliance with all relevant regulations and requirements.
  • Deliver accurate and timely financial reports.
  • Develop, oversee and train staff in the proper application of time-keeping, cost allocation, appropriate data collection, fiscal management and budget performance reporting policies. Monitor the application of these policies.
  • Identify operational challenges; research and implement solutions.
  • Serve as an institutional resource on international fiscal compliance, participate in the review of potential funding opportunities, and provide critical feedback on institutional eligibility and risk.
  • Work with development and finance staff to streamline and maintain a single, accurate institutional database of Bard sponsored programs
  • Establish and maintain an effective working relationship with partner institution financial staff to foster growth of international collaboration. Assist with the setting up and refinement of business structures and processes.



  • BA or BS required, (MA, MS or MBA preferred) in a relevant field.
  • 5-7 years of progressive experience in successful financial and administrative management of complex, multiple-country, sub-agreement/contracts or international development assistance programs.
  • In depth knowledge of USG regulations.
  • Proficient in the operation of financial management systems supporting international grants and program development.
  • Proven international financial management skills.
  • Extensive experience working with a broad group of international partners and donors.
  • Must have advanced Excel skills and be familiar with higher education, finance/accounting software (Ellucian Banner for Higher Education is preferred)
  • Refined professional writing and communication skills.
  • Passionate interest in exploring and understanding global education.

Physical Demands:

  • Must be able to sit for extended periods of time and work in a standard office environment.
  • Must be able to occasionally lift 20 pounds.
  • Must be able to work occasional weekends and evenings as needed.

Must-have qualities

  • Knowledge of financial post-award compliance
  • Skills in administrative management of complex, multiple-country, sub-agreement/contracts or international development assistance programs
  • Knowledge of USG regulations 
  • Excellent professional writing and communication skills
  • Determined-to-succeed work ethics 



Starting salary range for this position is $4200-$4500 per month (gross).


Application Instructions

Please submit a cover letter, resume, and the names of three references through Interfolio by 30 November 2020.

To apply for this job please visit



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